Job Opportunities:
Summer Camp Roles 2026:
We are looking for the following positions to fill:
- Maintenance/landscaping
- Full 8 week counselors (must be able to work the last session of camp especially)
- Nature Explorer Counselors
Click the button below to Apply to work at Pilgrim Day Camp 2026!
PDC Family Center events coordinator
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Position Title: PDC Family Center Events Coordinator
Reports to: Director of Outdoor Ministries - Pilgrim Day Camp and Family Center
Department: Outdoor Ministries
FLSA: Non-Exempt, Part Time
Hours: 20-25 hours a week
Hourly Rate: $22-$25/hourly
Location: Hybrid - in-office Monday & Friday mornings during the school year; remote weekday hours as needed; weekend availability year-round, on-call requiredPosition Summary
The Family Center Events Coordinator is the primary point of contact for birthday parties, private events, program inquiries, and day-to-day guest services at the Pilgrim Day Camp Family Center. This role serves as lead planner for the annual Fall Festival and the event day manager from start to finish. The Family Events Coordinator owns the full lifecycle of all events, from first inquiry to post-event follow-up. During the summer, the role shifts primarily to remote work with continued weekend presence for events and preparation for Fall Festival.
Key Duties & Responsibilities
Front Desk & Guest Services
Serves as the on-site point of contact during Monday and Friday indoor playground hours.
Greets families, manages check-ins and client communications; promptly and professionally answer phones and emails throughout the week; and conduct tours of event spaces.
Routes inquiries to the appropriate team member and represent PDC with warmth and professionalism.
Sends monthly newsletters and creates marketing materials including promotional content for social media and email.
Tracks event bookings, payments, and client data; updates the PDC website and campus calendar.
Birthday Party & Event Coordination
Coordinates all birthday party and private event inquiries from first contact through post-event follow-up.
Serves as on-call point person and is present during birthday parties and events to ensure the event occurs according to event planning goals.
Ensures accounts payable and receivables are in order; books events, sends contracts and invoices for payment, collects deposits and maintains party calendar.
Prepares party add-ons, maintains supply inventory, and ensures all spaces are event-ready.
Hires, trains, schedules, and supports part-time party attendants/part-time staff under the supervision of the Director for PDC.
Be on-call and present during weekend events to ensure seamless execution; communicate hours to the Administrator each Monday.
Coordinates with the maintenance team to ensure thorough post-event cleanup and that all spaces are left in proper condition.
Sends pre-party preparation emails and post-event survey follow-up communications.
Tracks revenue, invoices, and payments accurately with strong attention to detail.
Serves as event day manager of the Fall Festival; directs volunteers to their posts, guides vendors to assigned locations, manages schedule of the day’s activities, and acts as the primary on-site point person from setup through the breakdown of the event.
Qualifications
Required
Experience in event coordination, hospitality, venue management, or related field.
Ability to maintain a warm and professional demeaner both virtually and in person with families and walk-ins.
Strong organizational skills with the ability to manage multiple active client relationships.
Experience hiring, scheduling, and leading part-time staff.
Proficiency with Microsoft Teams, Outlook, Excel, Google Calendar, Square (or similar), and MailChimp.
Preferred
Experience tracking revenue, invoices, or financial data with strong attention to detail.
Experience with WordPress or website management.
Familiarity with children's programming or family-centered environments.
Experience with volunteer coordination and community engagement.
Physical Requirements
Data Utilization - Requires the ability to review, classify, categorize, prioritize, and/or analyze data, and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Equipment, Machinery, Tools, and Materials Utilization - Requires the ability to use computer hardware and software and database systems in regular performance of job duties.
Verbal Aptitude - Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data, and information.
Mathematical Aptitude - Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
Functional Reasoning - Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
Situational Reasoning - Requires the ability to exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
ADA Compliance
Physical Ability - Tasks involve the ability to travel to meetings outside the office, exert moderate physical effort, and may involve some lifting, carrying, pushing and/or pulling of objects and materials up to 20 pounds. Tasks may involve extended periods of time at a keyboard or workstation and/or repetitive motion.
Sensory Requirements - Some tasks require visual perception and discrimination. Requires oral communications ability.
Environmental Factors - Tasks are occasionally performed with exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, or pathogenic substances.
Parents can rest assured knowing children are supervised at all times. We maintain low camper-to-staff ratios for all groups, allowing our staff to maintain control and sight of every member within their group. Our youngest groups maintain a ratio of 5 to 1, while our older groups have an 8 to 1 ratio – far below the American Camping Association requirements.
Each group is often staffed by an experienced unit leader who is a certified teacher. These leaders are assisted by senior counselors, 17 and older; and assistant counselors, age 15 and older, who are students at area colleges and high schools.
Prior to being offered a position with Pilgrim Day Camp, each applicant must undergo a rigorous and extensive background check including mandatory CORI and SORI reporting check.
After staff have been screened, they participate in our extensive pre-camp training programs which covers emergency procedures, safety, positive discipline techniques and leadership skills. This enables staff to provide a fun, enriching and structured experience for our campers.
Further complementing the Pilgrim Day Camp staff is our a full-time onduty nurse, and an onduty EMT during extended day and over-day experiences. Fully certified and experienced lifeguards are also on duty at all times at each of our two swimming pools.
Pilgrim Day Camp complies with all regulations of the Massachusetts Department of Public Health, and is licensed by the local Board of Health. All parents have the right to request complete information regarding staff background checks, health care, behavior and disciplinary policies, procedures for filing grievances, among other policies and procedures. If you would like to review this information, please submit a written request to Pilgrim Day Camp.
Directors
Kristen Kirby is the Director of Pilgrim Day Camp and the PDC Family Center, where she brings her lifelong passion for camp and education to create meaningful, year-round experiences for children and families. Kristen’s journey with Pilgrim Day Camp began at just 3 months old, when her mother served as the Arts and Crafts Director. Kristen’s connection to the camp has been unbroken since, with each summer deepening her love for the outdoors and child development. Today, she continues the family tradition, now bringing her own daughter along as part of the camp’s extended community.
Kristen’s dedication to education led her to pursue a degree in English from James Madison University, followed by a Master’s in Special Education. She spent several years teaching in Massachusetts, first as an English teacher and later as a Learning Specialist, focusing on helping students with diverse learning needs. Her experiences both in suburban schools and in New York City’s public school system gave her valuable insight into the importance of outdoor learning and experiential education. As one of the founding team members of a public school in the Bronx, Kristen helped develop an interdisciplinary curriculum that aligned with common core standards and emphasized the importance of hands-on, real-world learning.
Having seen firsthand the positive impact outdoor play and exploration can have on students’ emotional and social development, Kristen is a firm believer in the transformative power of summer camp. Under her leadership, Pilgrim Day Camp and the PDC Family Center continue to be spaces where children can grow, learn, and thrive, both during the summer months and throughout the year.
Kristen is a certified English and Special Education teacher in both Massachusetts and New York, a trained Project Adventure specialist, and a certified lifeguard. She brings her expertise and passion to every program at Pilgrim Day Camp, ensuring that each child’s experience is as impactful as possible.
Program Director Jon Kirby started working at Pilgrim Day Camp in 1975, and has spent 45 summers here – 40 of them as Director. Jon recently retired from Medfield High school after 34 years there, serving as Athletic Director, teacher and coach. He continues coaching in area schools.
Assistant Director Debby Denman has been at PDC for 32 years, and has been teaching for 19 years in the Worcester Public School system. Debby is the director in charge of the younger units: Plymouth House, Pilgrim House and Block House.
Assistant Director Mark Nickerson has been at Pilgrim Day Camp for 30 years; he has been a teacher and coach in Medfield Public Schools for 22 years .Mark is in charge of the Birch Hill, Quarry Hill, Banner Hollow and Maple Ridge Groups.
Assistant Director Rob Evans has been at PDC for 31 years; he’s been a teacher and coach in the Bellingham Public School system for 24 years. Rob is in charge of the oldest units, which include Shady Woods, Badger Knoll, White Pines and Rocky Ridge.
Thomas Woods is our Assistant Director in charge of the Senior Division program, Camper-in-Training program, arts and athletics programs. Thomas is a teacher and coach in the Medfield Public School system.
Michelle Nelson is our Lower Camp Assistant Director. She is a teacher in the Framingham Public School System.
Caitlin Ciminelli is our Assistant Director in charge of the CIT program and our Middle Groups.
Together, our veteran staff form the foundation of Pilgrim Day Camp. They create a safe, adventurous and nurturing environment where children of all ages and backgrounds can feel welcomed, enriched and challenged.
