Updated FAQS June 2023

Registration opens JANUARY 29TH at noon

Health & Safety

Vaccination Policy

Pilgrim Day Camp is owned and operated by the Southern New England Conference of the United Church of Christ (SNEUCC). Camp programming has no religious content. However, the Board of Directors of the SNEUCC seeks to reflect its values, such as care for children and care for the earth, through the way the camp is run.

For this reason, the Board recently voted the following policy concerning vaccinations:
Vaccination Policy – 2020

*This policy does not include COVID-19 Vaccinations.*

Parent Access to General Policies

Upon request, parents have the right to review background checks, health care, discipline policies and grievance procedures.

What is your official allergy policy and procedure at PDC?
Sunscreen and Bug Spray
Sunscreen is necessary! Please apply sunscreen on your child each day before camp starts.

Campers in the younger groups (Hearth, Plymouth, Pilgrim, and Block) will have counselors apply sunscreen directly to each camper after swim.

Campers in the older groups, staff will tell all campers to apply sunscreen after each swim. Counselors will supervise with applying sunscreen and assist when asked. If you would like sunscreen to be applied more often or you would like a counselor to apply it for your child, please speak directly to your child’s unit leader.

We suggest lotions instead of sprays. Lotions are more effective to prevent sunburns. Sprays can often get into children’s eyes!

Please label sunscreen and bug spray.

What if my child has an allergy, medical condition or emergency?
We take every precautions to ensure the safety of all of our campers and staff. Please communicate any special health issues (diabetes, seizure disorder, musculoskeletal issues, asthma, life-threatening allergies, food intolerances/special diet, autism spectrum disorder, behavioral or emotional issues, or any other condition) to the PDC nurses prior to the first day of camp.

Any health issue that requires special attention is discussed with your child’s Unit Leader but it is also very important for the parent/guardian to communicate with the Unit Leader throughout camp with regard to special treat days and food prep and activities. We are a nut-safe camp in that Pilgrim Day Camp does not provide any food or ingredients with nuts or made in a facility. However, campers are allowed to bring their own food such as peanut butter and jelly sandwiches, and may bring their own birthday treat to share. If your child has a food allergy or intolerance, we suggest the parent/guardian bring their own child’s alternative treats, labeled with their name and group, and can be kept in the nurse’s office for these occasions.

A PDC nurse will be available at the health office on a specified afternoon/evening the week preceding opening day for parents/guardians to discuss these conditions and bring any necessary medications and related paperwork. It is strongly recommended you come at this time, as Open House day tends to be very busy with many parents waiting to speak with the nurse.

You can now upload your immunization form directly to your child’s registration page.. Once logged into your account, click the “view registration” tab from there you will be able to upload your child’s immunization records.

We do NOT accept mailed in health forms.

If you do not have access to a scanner, please download the Genius Scan App on your smart phone to upload these forms. Please give us a call with any questions about the process.

Immunization Records and Health History Forms must be submitted before any child can start camp per Massachusetts State Law.

If your child has any one of the following conditions and requires an EpiPen, Benadryl, inhaler, or other medical treatment, please complete the appropriate management plan below and submit along with the child’s medical form.These downloadable print outs can also be found on your campers registration site. If you have any questions please contact our nurse, here.

Asthma Action Plan
Asthma Action Plan – required for all campers bringing an inhaler to camp

Allergy Action Plan
Allergy Action Plan – required for all campers bringing an Epi-Pen to camp

Authorization for Medication
parent authorization for medication administration

How do I ensure security at drop off?

In 2021 we teamed up with the REMINI app to help secure pick up and drop off using a QR system. In 2022 we are determining the best APP for this summer. But we always have the authorization form found below as well!


As an added security measure, to insure your child’s safety, we ask you to fill our authorization to pick up/ drop off form.

This is located here under Forms > Household Information tab on your child’s registration (at the bottom of the page under emergency contacts). This must be completed in full, signed and dated, by parent(s) or guardian(s). The staff will make every effort to meet the parents so that the line of communication is kept open and we can be sure your child is safe every day. If there are any chances in contact or pick up information please call the office to make sure we know who is allowed to pick up your child.