2021 COVID-19 Policies
The following information details the current COVID-19 policies at Pilgrim Day Camp as of May 28. 2021. The policies and regulations are constantly changing in the state of Massachusetts. In the event that Massachusetts guidelines are updated prior June 26, 2021, we will update and modify our policies and notify camp families via email. This guide is formatted to match the Massachusetts Guidelines for recreational camps in addition to PDC’s own personal COVID policies. We continue to review the camp guidelines published by the Massachusetts Department of Public Health and have worked with the Framingham Board of Health Department. In addition, we are closely connected to the American Camp Association’s national task force responsible for guidelines for safe summer camp operation.
Keeping camp healthy and COVID free is a joint effort between the staff at PDC and the families attending. We need complete transparency from parents. When in doubt, call us and we can help you make the best decision for your family!
Staffing and Operations General
- Visitors (including parents) are not allowed on site (see below for additional information).
- Tom Woods and Kristen Kirby are our COVID specialists for staff and parents. Any questions about the COVID-19 policies and protocols at Pilgrim Day Camp should be directed to them during the camp season.
- Make enrollment capacity decisions based on the ability to maintain three feet of distance between unvaccinated individuals in all camp buildings where campers/staff are anticipated to be during the day and in temporary emergency shelter locations.
- We will have at least two Health Care supervisors on site at all times and accommodate all cleaning requirements.
- In Person orientation for staff will be held on June 25th and June 26th to review and practice COVID protocols. Additional trainings will be held virtually prior to those dates.
- Daily COVID Screening using the Remini App.
- Remini App will be our tested communication system with parents, children at the camp, all staff, facility and/or grounds management, and emergency medical services. We have obtained parents email addresses and home, work, and mobile phone numbers so that staff can reach them at any time.
- Vaccinated, adult staff members have been assigned to be substitute counselors in the event of a staff absence.
- Staff will provide campers with an orientation at the start of each camp session to review all COVID protocols, encourage and educate on reporting of symptoms and not coming to camp if sick, and how to request a replacement mask if needed. See orientation packet for COVID/ health safety related games.
- Continue to update health and safety requirements associated with COVID-19 and provide parents with information on the policies for preventing and responding to COVID-19.
- Documentation collected will be maintained in a confidential manner and recorded in campers/health files in accordance 105 CMR 430.150
- Our health care supervisors will review medical information submitted by parents and reach out to parents of high-risk children to discuss if additional protections are necessary, and what supports can be offered.
- We are encouraging all staff and campers to be vaccinated for COVID-19 prior to attending camp.
Parents and visitors are not permitted on site this summer. Please stay in your car and we will come out to you. We will have a dedicated phone line for visitors on site. That number is: ________________Here are examples of what to do when arriving at camp:
- At drop-off all parents must stay in their car at all times. Staff will come and assist you. If you need help, or your child has difficulty leaving the car, please park in a parking space and call or text __________. We will send a staff member to your car.
- Late Arrivals /Early pickup: Arrive at the summer office location. Once you have arrived please call this number. We will either come to your car to get your late arrival, or bring your child to your car for early pickup.
- If you are picking up early- please email us in advance
- Nurse/Infirmary Pickup: Please park at the location shared with you by our Health Care Supervisor. This location will either be the Summer Office or Edward’s House. Call this number when you arrive _______, we will bring your child to your car.
Cohorts and Physical Distancing
Staff is assigned to the same group for the entire session. Campers and counselors will be encouraged to practice social distancing. Campers and staff are assigned to one group and will remain in that group for the entire session.
Groups in Hearth, Alden, Plymouth, Pilgrim, and Block will have individual rooms assigned to them where the camper’s items will be stored. The remaining groups will have a space/campsite where campers and staff belongings will be stored.
Groups will stagger the use of communal areas like the pool changing areas.
Groups will not be combined at any time. Unit staff will not mix between groups. Groups must be at least 3 feet apart from each other. We may have multiple cohorts of campers and counselors in the same area (such as swim), but must maintain separation between cohorts and comply to limit interactions with campers and counselors from other cohorts.
Groups will not come within 3 feet of contact with each other, except in uncommon situations when social distancing cannot be maintained (e.g., rainy days, or some emergency situations). For these situations when safety is paramount, campers and counselors will carry masks with them at all times and they will be instructed to wear them when within less than 3 feet of others indoors.
Licensed Recreational Camps must maintain the camper to counselor ratios in 105 CMR 430.101.
Drop Off Procedures
- Before arriving to PDC you must complete the daily online questionnaire via the Remini App. Once it is complete you must drop off your children at their individual groups. Our drop off locations have changed to provide more space.
- Only campers assigned to that specific parking lot will be allowed to exit the vehicle. Per our visitor policies, all others must remain in their vehicle. See Visitors Guidelines.
- Follow the signs to your drop off locations. We will provide a video before camp explaining where and how to drop off this year:
Group Drop Off Locations
- Hearth, Alden, Plymouth, Pilgrim, Block – Edwards’ House Circle
- Birch, Quarry – Tennis courts
- Banner, Pine, Maple- Middle Parking Lot
- Shady, Badger, White, Rocky, CIT- Upper Parking lot via 1620 Entrance
- Each individual camper must be picked up and dropped off at their unit’s tents.
- A staff member will greet each camper at their vehicle, check if the parent submitted the daily screening, and walk the camper to their assigned group.
Hygiene and Handwashing
Everyone will be encouraged to wash their hands frequently throughout the day. We’ve added hand washing stations throughout the camp and are providing staff and locations with hand sanitizers for times when hand washing stations are not available. Hand sanitizer with at least 60% alcohol may be used at times when hand washing is not available.
At drop-off campers will be directed to wash their hands at the hygiene/hand wash station.
Helpful and colorful signs will be posted throughout camp with signs/symptoms of COVID-19 and the importance of social distancing, mask use, and proper hand hygiene.
We will be teaching kids how to use handwashing techniques when:
- Upon entry into and exit from program space
- Before and after eating
- After sneezing, coughing or nose blowing
- After using the restroom
- Before handling any food
- After using any shared equipment
- After contact with facemask
We will also be teaching campers not to share personal items. For example: No sharing drinking containers, No sharing hats, brushes, hair ties, contact solutions, and towels.
Staff will wear appropriate gloves during food preparation and screening activities that require contact.
PDC is an outdoor camp. Masking is not required for campers when outside including in the act of playing sports and other activities. There will be times when campers may need to be in a building (ie a special activity, changing in Edward’s House, or weather related issues); therefore, campers should always have at least 2 clean masks in their backpack in case they need to be in a building. We will also encourage campers and staff to be at least 3 feet apart when indoors.
Masks and social distancing of 3 feet are required for all campers and staff in the following buildings- Edward’s House, the nurses office/recreation room of camp office, Arts and Sports building, 1620 building, and Arts and Crafts building.
If you want your child to wear a mask at camp, our staff will help encourage mask wearing for your camper. We will provide them mask breaks and encourage social distancing.
Camp will provide masks to campers and staff when requested.
Daily Screening and Monitoring
- All parents and guardians as well as all staff members will truthfully complete a daily check-in via the Remini App. The Remini APP will ask the parent/guardian to confirm that the participant has not exhibited symptoms of COVID-19 nor been exposed to a COVID-19 positive individual.
- When your child arrives at camp, a staff member will:
- Confirm that you have completed the COVID screening via Remini APP.
- Scan a QR code
- Direct your camper to the handwashing station and then to the group.
- Please contact us immediately via 508-875-4548 if you have been notified that your family has been in close contact with someone who has COVID or if someone in your family has tested positive for COVID.
- Staff will actively monitor children throughout the day for symptoms of any kind.
- Campers and staff who have been vaccinated against COVID-19 will be required to upload proof of vaccination.
Responding to Illness- Isolation and Quarantine
In the event that a camper/staff tests positive for COVID-19 or is identified as a close contact, they must isolate or quarantine until they have met the requirements for discontinuing isolation or quarantine. Vaccinated individuals who are exposed to COVID-19 do not need to be quarantined. Healthy Care Consultants, Supervisors and staff will follow Return to Work Guidance for Health care workers.
We will notify the MDPH Community Sanitation Program and local board of health on the Recreational Camp Injury and Reporting form as soon as possible, but no later than 48 hours after notification of the positive case.
At PDC we will have two infirmaries. The one at the camp office will be for typical camp related injuries/sickness. The infirmary at Edward’s House will be used for isolation. If a camper notifies their counselor that they don’t feel well, the counselor will call the nurse’s phone line to triage and determine where to send the camper.
Symptomatic campers/staff must be isolated and supervised at all times at The Edward’s House infirmary (we have multiple rooms set up for times when we might have more than one child unwell) will be for isolation when the following symptoms have occured:
- Fever (100.0° and higher), feverish, had chills
- Sore throat
- Difficulty breathing
- Gastrointestinal distress (Nausea, vomiting, or diarrhea)
- New loss of taste or smell g. New muscle aches
We will call the family immediately to have the child get tested and start isolation at home.
If a symptomatic individual tests negative, they may return to activities after their symptoms have improved and have been without fever for at least 24 hours without the use of fever reducing medications.
We will be working with the Framingham BOH to help identify and notify close contacts and for guidance on quarantine requirements.
What happens to a group if a child gets COVID
We will immediately contact our camp families within that group stating that a child has tested positive for COVID. Ultimately it will be up to the Board of Health to decide who is considered a close contact and who needs to quarantine and get a PCR test.
What if it’s not COVID?
A camper may return to camp with a negative COVID-19 test, improvement in symptoms, and if they have been without a fever for at least 24 hours without the use of fever reducing medications. If a provider makes an alternative diagnosis for the COVID-19 like symptoms, the individual may return to the camp/program based on the recommendations for that alternative diagnosis (unless in a quarantine due to a known exposure).
If a staff member is identified as a close contact
Healthcare workers, fully vaccinated individuals, or individuals who had COVID-19 in the last 90 days may continue to work if they do not develop symptoms.
If they are not fully vaccinated, an individual cannot return until they have met criteria for discontinuing quarantine.
Cleaning and Disinfecting
Area Directors will be responsible for disinfecting the shared equipment after each group in accordance with CDC guidelines.
Lunch tables will be washed down before and after lunch.
Bathrooms will be frequently cleaned throughout the day. All buildings will be cleaned and disinfected at the beginning and end of each day in accordance to CDC guidelines.
Food Service and Safety
Snacks: Campers in groups that are provided snacks by PDC will be served snacks that are either pre-packaged or ready to serve in individual portions. Where this is not feasible, our staff must prepare and serve meals. No family style meals or self-service.
Cookouts: We will continue to have Friday cookouts. Food handlers will wear gloves and PPE when creating and serving food. No campers may self serve.
All outdoor activities must be conducted with physical distancing and frequent handwashing.
Campers are allowed to sing when outdoors and when participating in physical distancing.
If campers are indoors masks, physical distancing, and frequent handwashing will be enforced.
We encourage all staff who are eligible to get vaccinated. As of May 19, 2021 people ages 12 and older are allowed to get their vaccines in Massachusetts. All staff and campers must show proof of vaccination.
Traveling before Camp
If you have traveled outside of the state the week before coming to camp, you should get a PCR test before coming to camp.
Rainy Day/Camp Cancellation
Rain or shine, we will have CAMP! Please note that we will be outside even if it rains.
- If we have a random electrical storm, we will make sure everyone is safe and inside a building.
- When inside everyone is required to wear a mask. If you do not have a mask we will provide them.
- We cannot guarantee that everyone will remain three feet apart.
- Doors and windows for inside spaces will be opened to improve ventilation
- If there is a chance of rain, PLEASE BRING RAIN GEAR. We will stay outside and play in the rain and have fun! Bring extra dry clothes, rain boots, etc.
- We will not provide a refund if you choose not to send your child to camp because of rain.
We will have the pool open in accordance with the CDC guidelines. Each group will have their own designated area to change and get ready for swim lessons.
- Face coverings should not be worn while in the water (diving masks, goggles, and snorkels may be worn)
- Face coverings can be used on the pool deck.
- Social distancing of at least 6 feet is required for all individuals outside of a household group and applies to deck areas, bathrooms, locker rooms, and wading areas.
- No one should congregate in the water or on the pool deck.
- Locker rooms and changing areas may open for swimmers but should be limited to 50% capacity.
- Signage will be posted to remind users of COVID guidelines
- Physical barriers such as plastic partitions, orange cones, rubber mats, tape and other easily cleanable products may be used to maintain social distancing.
- We will be using one-way signs on walkways and pool deck or visual guidelines for maintaining 6 feet distance in all restroom facilities to support social distancing and control flow of traffic.
- We will make regular announcements and post clear signage to remind pool staff and patrons to follow social distancing guidelines.
- Facilities should limit the number and spacing of items of pool deck furniture on premises to maintain social distancing.
- Exceptions to the social distancing guidance include:
- Anyone rescuing a distressed swimmer, providing first aid, or performing cardiopulmonary resuscitation, with or without an automated external defibrillator.
- Individuals in the process of evacuating an aquatic venue or entire facility due to an emergency.
- Changing rooms:
- Hearth, Plymouth, Pilgrim, Block, and Alden will have assigned changing rooms in Edward’s House.
- The indoor changing areas are at a 50% capacity and everyone in the changing area will be wearing masks.
- All other groups are assigned outdoor changing areas located at the pool. That area will have partitions or some type of barrier showing 6 feet of distance between the next changing station. Changing areas are at 50% capacity.
We will be providing Swimming lessons at PDC. Swim lessons that require contact are allowed in Phase III, Step 2. Prolonged close contact should be minimized to the extent it is possible and safe to do so.
Each group at swim will be assigned to a section of the pool. They will then be split up into different swim levels depending on their swim abilities.
What to Pack
A minimum of 2, clean, labeled masks/face coverings
Spray sunscreen (so no close contact is made during application)
A reusable water bottle
Stick sunscreen for face
ALL PERSONAL ITEMS MUST BE CLEARLY LABELED- we will be limiting our Lost and Found
Photos will not be taken on a consistent basis this year. Our focus is on the well-being of our campers and staff. We can’t use our photo facial recognition with masks. We will be posting on social media pictures and videos of the week, but will not guarantee photos of your child this summer.