Parent FAQs, Parent FAQs Framingham MA, Pilgrim Day Camp, Pilgrim Day Camp Framingham MA, instructional day camp, educational day camp, summer day camp, swimming classes for kids, outdoor activities for kids, summer activities for kids, safe summer activities, outdoor classes for kids, summer recreational activities, athletic activities for kids, outdoor skills, hiking for kids, arts & crafts for kids, Framingham, Framingham MA

Parent FAQs

Do you have walking tours before the camp season?

Starting April 3rd 2019 we will be giving golf cart tours at 10:30 every TUESDAY.  Please email or call the office to sign up!

Camper Ages, Groups & Staffing

Will my child be placed with other kids in his grade?

We place all campers based on age and month as of June 1st. We group kids in a 6-10 month age range. We do not place based on grade level.

How many campers will be in my child’s group?

The typical group consists of 20- 25 campers. The older age groups range from 25- 30 campers.

How many staff members will be in my child’s group?

Our groups are staffed at a 5:1 ratio.

Who teaches the activities?

Specialists and adults with teaching and/or professional experience. Most of our specialists are coaches and/or teachers.

Swim Program

Do You Have A Family Swim Program?

If you sign up for a total of 8 weeks at PDC your family qualifies for the Family Swim program.  Your family can attend the camp pool after camp and on the weekends.

 

To get your pool pass, see Jess at Open House.

Begins June 17th.

Weekday Hours: 4-5;30

Weekend Hours: 12-4

CLOSED : June 22-23rd and July 4th-8th

Guests: $3 per person

If there is inclement weather, please check the Facebook page for updates.

My child has never had swim lessons, I’m nervous!

We understand pool safety is a big fear for parents.  We have a non-swimmer pool for all inexperienced swimmers.  We give simple tests to evaluate each child’s swim level at the start of each week for new campers.  For every swim lesson we work on basic swim instructions.  During Free Swim there are sections for kids to stay in based on their level to keep them safe.  By the end of the summer they will be swimming like fishies!

Do you have swim instruction?

YES! Instructional Swim (based on the American Red Cross Swim levels) is required for campers.

Can my child use swim bubbles or floaties?

We do not allow children to bring floating devices. We have a non swimming pool for inexperienced or non swimmers.

We also provide kickboards and barbells for swim lessons so they can learn the proper way to float and kick!

How much time are kids in the in the water for?

Each swim period is 45 minutes. Each group gets two periods of swim a day. The first period is dedicated to lessons. The second period in the afternoon is free swim.

All PDC Campers, regardless of age, have a daily free swim and will be assessed when first starting Camp.

Does my child need to bring towels?

Yes! All campers need to bring one towel. Please label!

Rainy & Hot Days

What do you do on rainy days?

We play outside in all weather.  Please bring extra dry clothing and rain gear on days when it might rain.  If it’s safe to be outside (no thunder and lightning) we’ll still play in the rain! When the weather is unsafe to play, we move outdoor activities inside various buildings where Specialists orchestrate games and activities for campers.  Always pack your camper with some extra dry clothes, rain boots, and rain jacket because we will play in the rain if it’s safe!

What do you do when the weather is too hot?

When we have heat waves or just random hot days we adjust the schedule to get the kids in the woods. The woods provides a great escape from the heat. Our woods provide shade and we can still do lots of fun activities outside. We also extend pool hours and give “extra free swim.” We even have some water activities that keep the kids cool during the day. On these days, always bring water bottles, swim gear, and SUNSCREEN.

Health & Safety

Sunscreen and Bug Spray

SUNSCREEN & BUG SPRAY

Sunscreen is necessary! Please apply sunscreen on your child each day before camp starts.

Campers in the younger groups (Hearth, Plymouth, Pilgrim, and Block) will have counselors apply sunscreen directly to each camper after swim.  

Campers in the older groups, staff will tell all campers to apply sunscreen after each swim.  Counselors will supervise with applying sunscreen and assist when asked.  If you would like sunscreen to be applied more often or you would like a counselor to apply it for your child, please speak directly to your child’s unit leader.  

We suggest lotions instead of sprays.  Lotions are more effective to prevent sunburns.  Sprays can often get into children’s eyes!

Please label sunscreen and bug spray.

Do you have information on Meningitis?

What if my child has an allergy, medical condition or emergency?

We take every precautions to ensure the safety of all of our campers and staff. Please communicate any special health issues (diabetes, seizure disorder, musculoskeletal issues, asthma, life-threatening allergies, food intolerances/special diet, autism spectrum disorder, behavioral or emotional issues, or any other condition) to the PDC nurses prior to the first day of camp.

Any health issue that requires special attention is discussed with your child’s Unit Leader but it is also very important for the parent/guardian to communicate with the Unit Leader throughout camp with regard to special treat days and food prep and activities. We are a nut-safe camp in that Pilgrim Day Camp does not provide any food or ingredients with nuts or made in a facility. However, campers are allowed to bring their own food such as peanut butter and jelly sandwiches, and may bring their own birthday treat to share. If your child has a food allergy or intolerance, we suggest the parent/guardian bring their own child’s alternative treats, labeled with their name and group, and can be kept in the nurse’s office for these occasions.

A PDC nurse will be available at the health office on a specified afternoon/evening the week preceding opening day for parents/guardians to discuss these conditions and bring any necessary medications and related paperwork. It is strongly recommended you come at this time, as Open House day tends to be very busy with many parents waiting to speak with the nurse.

You can now upload your immunization form directly to your child’s registration page.. Once logged into your account, click the “view registration” tab from there you will be able to upload your child’s immunization records.

We do NOT accept mailed in health forms.

If you do not have access to a scanner, please download the Genius Scan App on your smart phone to upload these forms. Please give us a call with any questions about the process.

Immunization Records and Health History Forms must be submitted before any child can start camp per Massachusetts State Law.

If your child has any one of the following conditions and requires an EpiPen, Benadryl, inhaler, or other medical treatment, please complete the appropriate management plan below and submit along with the child’s medical form.These downloadable print outs can also be found on your campers registration site. If you have any questions please contact our nurse, here.

 

Asthma Action Plan

Asthma Action Plan – required for all campers bringing an inhaler to camp

Allergy Action Plan

Allergy Action Plan – required for all campers bringing an Epi-Pen to camp

Authorization for Medication

parent authorization for medication administration

How do I ensure security at drop off?

As an added security measure, to insure your child’s safety, we ask you to fill our authorization to pick up/ drop off form.

This is located here under Forms > Household Information tab on your child’s registration (at the bottom of the page under emergency contacts). This must be completed in full, signed and dated, by parent(s) or guardian(s). The staff will make every effort to meet the parents so that the line of communication is kept open and we can be sure your child is safe every day. If there are any chances in contact or pick up information please call the office to make sure we know who is allowed to pick up your child.

What Does My Child Need to Bring?

Cellphone Policy

We would like to ban cellphones at camp; however we understand that some campers may need to bring them in case of emergency purposes. Cellphone use will be severely limited by campers and staff.  If cellphone use is being abused, the cellphone will be confiscated and given back to the parent at the end of the day.

What Not To Bring

We ask that you personally check your child’s backpack each day prior to them leaving for camp to ensure that only camp appropriate items are included. No electronic games, mp3 players, CD players,  trading cards, valuables or pets are allowed in camp. We provide all the necessary equipment for camp activities. The possession of alcohol, drugs and weapons are prohibited on the camp property.

We would like to ban cellphones at camp; however we understand that some campers may need to bring them in case of emergency purposes. Cellphone use will be severely limited by campers and staff.  If cellphone use is being abused, the cellphone will be confiscated and given back to the parent at the end of the day.

What Does My Child Need to Bring Daily?

General Information:

LUNCH

Full Day and Afternoon Campers should bring lunch every day, except Friday. (The camp provides a cookout every Friday at no charge.) Lunches are not refrigerated. Milk is provided with lunch, as well as a popsicle daily. A morning snack is provided for children in the three youngest groups: Hearth House, Plymouth House, Pilgrim House, and Block Hill.

TOWELS

All campers should bring one towel. Please make sure they are labeled with your campers name and group name.

SUNSCREEN & BUG SPRAY

Sunscreen is necessary! Please apply sunscreen on your child each day before camp starts. Staff will help the children put on his or her own sunscreen after each swim and throughout the day. Please label sunscreen and bug spray.

WATER BOTTLES

Although water is available throughout the day, we recommend that your child bring a water bottle.

WHAT TO WEAR

We recommend your child come to camp in a bathing suit, shorts and a t-shirt. They should pack an extra bathing suit, underwear, and change of clothes just incase. We recommend campers wear or bring a hat. Your child may wear pool shoes if desired in the pool. Children should not wear open-toed sandals. Comfortable sneakers are also recommend. Please mark all articles of clothing with your child’s full name to prevent lost items.

Quick Packing List:

 

  • Hat
  • Sunscreen Lotion (no sprays)- place in plastic bag labeled with name / unit
  • Bug repellent (no sprays)- place in plastic bag labeled with name/ unit
  • Bagged Lunch (Monday – Thursday)
  • Pool shoes (optional for 4-6 yr. old)
  • 1 Towel
  • Swim Goggles (optional)
  • We advise to have your child wear a bathing suit to camp and pack an extra bathing suit, underwear, and spare change of clothes (younger units) in a plastic bag to keep it dry.
  • Water bottle-  Water stations are available throughout the facility.
  • Sneakers- flip flops are strongly discouraged due to injuries. Velcro sneakers are highly recommended for the younger kids.
  • On inclement weather please bring a rain jacket, warm clothing, or rain boots. Also remember to pack shorts, bathing suit, and a t shirt in case the storm passes.
  • To help prevent lost items, all clothing and other items should be clearly labeled with your child’s full name and cabin name if possible.

Should my child bring a lunch?

Yes, except for Friday, when we cookouts! Please pack a lunch for your child Mondays – Thursdays. Please be aware that the lunches are not refrigerated. We are a peanut friendly camp, but provide peanut free tables and handy wipes before lunch. We provide milk for all groups.

Do you provide snacks and drinks?

Yes but only for campers in Plymouth House, Pilgrim House, and Block Hill (3 youngest groups).

All campers get a popsicle at the end of the day.

Registration & Information

Do you have parent information nights before registration?

Parent Information Nights

This year we have more parent information nights! We will have two sessions a night. Directors will give a presentation and then there will be time for Q & As at the end.

January 31

  • First Session 6 – 7PM
  • Second Session 7-8PM

February 28

  • First Session 6 – 7PM
  • Second Session 7-8PM

March 14

  • First Session 6 – 7 PM
  • Second Session 7- 8 PM.

April 14 Open House Plus Tours (weather permitting)

  • 1 PM- 3PM

 

 

Cellphone Policy

We would like to ban cellphones at camp; however we understand that some campers may need to bring them in case of emergency purposes. Cellphone use will be severely limited by campers and staff.  If cellphone use is being abused, the cellphone will be confiscated and given back to the parent at the end of the day.

What is your Tax I.D Number?

042-104-697

What is your policy on cancellations and revisions?

Policy on Cancellations and Revisions

Up to May 20th: You may cancel your camp registration and receive your deposit back less the registration fee.
May 21st and after: If you must cancel any or all camp weeks, we will retain your tuition and apply a credit to your account that you may use toward a future year at Pilgrim Day Camp

Compliance, Policy and Procedure

The camp complies with regulations of the Massachusetts Department of Public Health, and is licensed by the local board of health. Parents may submit written requests for Pilgrim Day Camp’s policy regarding staff background checks, health care and discipline policies, procedures for filing grievances, as well as other policies and procedures.

Can I pick up my camper early?

Yes. We ask that you give the camp office 24 hour notice either by email or phone. In the email or message please give the camper name, unit, time of pick up, and who will be picking up.

You must sign your camper out at the office.

Absolutely no pickups during lunchtime 12:00-1:00 PM. 

Absolutely no pickups after 3:00 p.m. for safety concerns.

 

 

 

What should I do if my camper will be absent or late?

As soon as you know your child will be late or absent please call or email the office to let us know that your child will be late/ absent.

What are the dates for the 2019 Camp Season?

Week 1: June 17-21

Week 2: June 24th- June 28th

Week 3: July 1st- July 3rd (3 days)

Week 4: July 8th- July 12th

Week 5: July 15th- July 19th

Week 6: July 22nd – July 26th

Week 7: July 29th- August 2nd

Week 8: August 5th- August 9th

Week 9: August 12th- August 16th

 

 

When is the Open House for Registered Families?

Open House for registered families

Saturday June 22nd, 2019
1:00pm – 3:00pm

The Pavilion (near the entrance)

Our entire staff will be on hand to greet and escort each camper family to their child’s camp site, where they can meet the unit’s staff. This will be a great opportunity to see the various activity areas and meet our area specialists. The nurse, registrar, and other staff will be available to help you if you have any billing or health questions .We urge all of you, regardless of session(s) selected, to come by with your camper(s) and meet our staff personally.

Check your child’s unit assignment.

  • If your child is in Plymouth House, Pilgrim House or Block Hill, enter at the main entrance on Badger Road, just off Salem End Road, for your tour. Park at the lower parking lot area, and walk to Edwards House to meet your Unit Leaders.
  • If your child is in Birch Hill, Quarry Hill, Banner Hollow, or Pine Notch, please go to the Middle Parking Lot. Enter at the main entrance on Badger Road, just off Salem End Road, and take your immediate left onto the field.
  • If your camper is in Maple Ridge, Shady Woods, Badger Knoll, White Pines, Rocky Ridge or is a C.I.T., please proceed to “the upper camp parking area” (1620 House) just beyond the first main entrance on Badger Road. PDC staff will be available to assist you there.

What are the ages of campers?

Our youngest campers are potty trained and are 3 years old. Our oldest campers are 14 years old and are in our Counselor in Training Program.

What are the summer hours?

Full camp days run from 9 am to 4 pm. Drop off begins at 8:45 and pickups can start at 3:45.

Half-days are available in the morning for children ages 3 – 5.

Extended care options are also available beginning at 7:30 am and concluding at 6 pm.

  • Full day 9 am – 4 pm
  • Half Day (3-5 year olds only) 9 am- 12:45 pm
  • Extended Morning 7:30-8:45 am
  • Extended Day 4-6 pm

Do you offer extended day options?

Yes! For an additional cost, before care is available from 7:30 am- 8:30 am and extended day is available from 4:00pm- 6:00 PM. During this time, we offer a combination of games, crafts, and extra swim, all supervised by our staff and lifeguards.

What happens if I miss a day?

Please call or email the office to let us know that your child will not be attending.

What is your policy on refunds?

We can give a full refund before May 20th and if you need to make a cancellation in the summer, we can give you a credit for next year.

How do I enroll my child?

Enrollment

Enrollments are taken on a First-Come, First-Served basis. Applications are dated in the order they are received by this office. Applications that are hand delivered will be placed with the following day’s mail. Enrollment must be for five days per week; is based on a 5- day- per- week enrollment basis; we are unable to accommodate partial-week or daily schedules. Camper placement is at the judgment of the Director and Registrar.

Application and Deposit: A separate application must be completed for each child. Each application, per child, must include a deposit of $50 per week, per child, and a $30 registration fee per child.

Example: 4 weeks = $200 deposit + $30 registration fee per child. The deposit is deductible from the tuition.

  • Please check your email for your invoice and welcome letter immediately.
  • You will receive cabin assignments by early June.
  • If your request isn’t fulfilled you will receive a wait list confirmation immediately. We take registrations until we are full.
  • After applications are processed, parents will receive a confirmation in the form of an invoice. This will be emailed to you. This is the only bill you will receive unless there are extenuating circumstances. You must log in to campbrain portal to pay your tuition. Payment is due in full by May 20th.

ENROLL NOW