Parent FAQs

Camper Ages, Groups & Staffing

Will my child be placed with other kids in his grade?

We place all campers based on age and month as of June 1st.

How many campers will be in my child’s group?

The typical group consists of 20- 25 campers. The older age groups range from 25- 30 campers.

How many staff members will be in my child’s group?

Our groups are staffed at a 5:1 ratio.

Who teaches the activities?

Specialists and adults with teaching and/or professional experience. Most of our specialists are coaches and/or teachers.

Swim Program

Do you have swim instruction?

YES! Instructional Swim (based on the American Red Cross Swim levels) is required for campers.

Can my child use swim bubbles or floaties?

We do not allow children to bring floating devices. We have a non swimming pool for inexperienced or non swimmers.

We also provide kickboards and barbells for swim lessons so they can learn the proper way to float and kick!

How much time are kids in the in the water for?

Each swim period is 45 minutes. Each group gets two periods of swim a day. The first period is dedicated to lessons. The second period in the afternoon is free swim.

All PDC Campers, regardless of age, have a daily free swim and will be assessed when first starting Camp.

Does my child need to bring towels?

Yes! New policy this year, children of all ages need to bring 1 towel.

Rainy & Hot Days

What do you do on rainy days?

Covered activities continue as normal, while outdoor activities move inside various buildings where Specialists orchestrate games and activities for campers. If it’s safe to be outside (no thunder and lightning) we’ll still play in the rain! Always pack your camper with some extra dry clothes, rain boots, and rain jacket because we will play in the rain if it’s safe!

What do you do when the weather is too hot?

When we have heat waves or just random hot days we adjust the schedule to get the kids in the woods. The woods provides a great escape from the heat. Our woods provide shade and we can still do lots of fun activities outside. We also extend pool hours and give “extra free swim.” We even have some water activities that keep the kids cool during the day. On these days, always bring water bottles, swim gear, and SUNSCREEN.

Health & Safety

What if my child has an allergy, medical condition or emergency?

We take every precautions to ensure the safety of all of our campers and staff. Please communicate any special health issues (diabetes, seizure disorder, musculoskeletal issues, asthma, life-threatening allergies, food intolerances/special diet, autism spectrum disorder, behavioral or emotional issues, or any other condition) to the PDC nurses prior to the first day of camp.

Any health issue that requires special attention is discussed with your child’s Unit Leader but it is also very important for the parent/guardian to communicate with the Unit Leader throughout camp with regard to special treat days and food prep and activities. We are a nut-safe camp in that Pilgrim Day Camp does not provide any food or ingredients with nuts or made in a facility. However, campers are allowed to bring their own food such as peanut butter and jelly sandwiches, and may bring their own birthday treat to share. If your child has a food allergy or intolerance, we suggest the parent/guardian bring their own child’s alternative treats, labeled with their name and group, and can be kept in the nurse’s office for these occasions.

A PDC nurse will be available at the health office on a specified afternoon/evening the week preceding opening day for parents/guardians to discuss these conditions and bring any necessary medications and related paperwork. It is strongly recommended you come at this time, as Open House day tends to be very busy with many parents waiting to speak with the nurse.

You can now upload your immunization form directly to your child’s registration page.. Once logged into your account, click the “view registration” tab from there you will be able to upload your child’s immunization records.

We do NOT accept mailed in health forms.

If you do not have access to a scanner, please download the Genius Scan App on your smart phone to upload these forms. Please give us a call with any questions about the process.

Immunization Records and Health History Forms must be submitted before any child can start camp per Massachusetts State Law.

If your child has any one of the following conditions and requires an EpiPen, Benadryl, inhaler, or other medical treatment, please complete the appropriate management plan below and submit along with the child’s medical form.These downloadable print outs can also be found on your campers registration site. If you have any questions please contact our nurse, here.

How do I ensure security at drop off?

As an added security measure, to insure your child’s safety, we ask you to fill our authorization to pick up/ drop off form.

This is located here under Forms > Household Information tab on your child’s registration (at the bottom of the page under emergency contacts). This must be completed in full, signed and dated, by parent(s) or guardian(s). The staff will make every effort to meet the parents so that the line of communication is kept open and we can be sure your child is safe every day. If there are any chances in contact or pick up information please call the office to make sure we know who is allowed to pick up your child.

What Do I Bring?

What do I need to pack daily?

  • Backpack
  • Hat
  • Sunscreen – place in plastic bag labeled with name / unit
  • Bug repellent- place in plastic bag labeled with name/ unit
  • Lunch (Monday – Thursday)
  • Pool shoes (optional for 4-6 yr. old)
  • 1 Towel
  • Swim Goggles (optional)
  • We advise to have your child wear a bathing suit to camp and pack an extra bathing suit, underwear, and spare change of clothes (younger units) in a plastic bag to keep it dry.
  • Sunscreen is necessary! Please apply sunscreen on your child before camp starts. Staff will help the children
  • apply sunscreen after each swim, and throughout the day.

  • Water bottle (water stations are available throughout the facility)
  • Sneakers- flip flops are strongly discouraged due to injuries. Velcro sneakers are highly recommended for the younger kids.
  • On inclement weather please bring a rain jacket, warm clothing, or rain boots. Also remember to pack shorts, bathing suit, and a t shirt in case the storm passes.
  • To help prevent lost items, all clothing and other items should be clearly labeled with your child’s full name and cabin name if possible.

Should my child bring a lunch?

Yes, except for Friday, when we cookouts! Please pack a lunch for your child Mondays – Thursdays. Please be aware that the lunches are not refrigerated. We are a peanut friendly camp, but provide peanut free tables and handy wipes before lunch. We provide milk for all groups.

Do you provide snacks and drinks?

Yes but only for campers in Plymouth House, Pilgrim House, and Block Hill (3 youngest groups).

All campers get a popsicle at the end of the day.

What should my child bring?

Lunch

Full Day and Afternoon Campers should bring lunch every day, except Friday. (The camp provides a cookout every Friday at no charge.) Lunches are not refrigerated. Milk is provided with lunch, as well as a popsicle daily. A morning snack is provided for children in the three youngest groups: Plymouth House, Pilgrim House, and Block Hill.

Towels

All campers should bring one towel. Please make sure they are labeled with your campers name and group name.

Sunscreen & Bug Spray

Sunscreen is necessary! Please apply sunscreen on your child each day before camp starts. Staff will help the children put on his or her own sunscreen after each swim and throughout the day. Please label sunscreen and bug spray.

Water Bottles

Although water is available throughout the day, we recommend that your child bring a water bottle.

What to Wear

We recommend your child come to camp in a bathing suit, shorts and a t-shirt. They should pack an extra bathing suit, underwear, and change of clothes just incase. We recommend campers wear or bring a hat. Your child may wear pool shoes if desired in the pool. Children should not wear open-toed sandals. Comfortable sneakers are also recommend. Please mark all articles of clothing with your child’s full name to prevent lost items.

Registration & Information

What is your Tax I.D Number?

042-104-697

What is your policy on cancellations and revisions?

Policy on Cancellations and Revisions

Up to May 20th: You may cancel your camp registration and receive your deposit back less the registration fee.
May 21st and after: If you must cancel any or all camp weeks, we will retain your tuition and apply a credit to your account that you may use toward a future year at Pilgrim Day Camp

Compliance, Policy and Procedure

The camp complies with regulations of the Massachusetts Department of Public Health, and is licensed by the local board of health. Parents may submit written requests for Pilgrim Day Camp’s policy regarding staff background checks, health care and discipline policies, procedures for filing grievances, as well as other policies and procedures.

Can I pick up my camper early?

Yes. We ask that you give us 24 hour notice either by email or phone. In the email or message please give the camper name, unit, time of pick up, and who will be picking up.

Absolutely no pickups after 3:00 p.m. for safety concerns.

You must sign your camper out at the office.

What should I do if my camper will be absent or late?

As soon as you know your child will be late or absent please call or email the office to let us know that your child will be late/ absent.

What are the dates for the 2017 Camp Season?

The first day of camp starts on June 26th through August 18th.

When is the open house?

Sunday April 30, 2017
1:00pm – 3:00pm

Located at Edwards House

Enter in through the main entrance, parking easily available in the main parking lot by the basketball court. Edwards House is a large white building on the right hand side of Pilgrim’s winter office.

This is a great opportunity to have have a personal tour of the camp. Speak to one of the directors, and have any of your questions answered. Snacks and beverages will be provided. No need to sign up, just stop in any time between 1:00 p.m. – 3:00 p.m.

Open House for registered families

Saturday June 24, 2017
1:00pm – 3:00pm

The Pavilion (near the entrance)

Our entire staff will be on hand to greet and escort each camper family to their child’s camp site, where they can meet the unit’s staff. This will be a great opportunity to see the various activity areas and meet our area specialists. The nurse, registrar, and other staff will be available to help you if you have any billing or health questions .We urge all of you, regardless of session(s) selected, to come by with your camper(s) and meet our staff personally.

Check your child’s unit assignment.

  • If your child is in Plymouth House, Pilgrim House or Block Hill, enter at the main entrance on Badger Road, just off Salem End Road, for your tour. Park at the lower parking lot area, and walk to Edwards House to meet your Unit Leaders.
  • If your child is in Birch Hill, Quarry Hill, Banner Hollow, or Pine Notch, please go to the Middle Parking Lot. Enter at the main entrance on Badger Road, just off Salem End Road, and take your immediate left onto the field.
  • If your camper is in Maple Ridge, Shady Woods, Badger Knoll, White Pines, Rocky Ridge or is a C.I.T., please proceed to “the upper camp parking area” (1620 House) just beyond the first main entrance on Badger Road. PDC staff will be available to assist you there.

What are the ages of campers?

Our youngest campers are potty trained and are 3 years old. Our oldest campers are 14 years old and are in our Counselor in Training Program.

How many weeks should I sign my child up for?

Camper sessions are 2 weeks! Our minimum requirement is 2 weeks which are not consecutive, providing them with a sufficient amount of time to gain skills, become part of our wonderful community, and to develop strong and meaningful relationships with campers and counselors.

What are the summer hours?

Our normal Camp hours are 8:30am- 4:00 PM (pickup starts at 3:45)

Do you offer extended day options?

Yes! For an additional cost, before care is available from 7:30 am- 8:30 am and extended day is available from 4:00pm- 6:00 PM. During this time, we offer a combination of games, crafts, and extra swim, all supervised by our staff and lifeguards.

What happens if I miss a day?

Please call or email the office to let us know that your child will not be attending.

What is your policy on refunds?

We can give a full refund before May 20th and if you need to make a cancellation in the summer, we can give you a credit for next year.

How do I enroll my child?

Enrollment

Enrollments are taken on a First-Come, First-Served basis. Applications are dated in the order they are received by this office. Applications that are hand delivered will be placed with the following day’s mail. Enrollment must be for five days per week; is based on a 5- day- per- week enrollment basis; we are unable to accommodate partial-week or daily schedules. Camper placement is at the judgment of the Director and Registrar.

Application and Deposit: A separate application must be completed for each child. Each application, per child, must include a deposit of $100 per session, per child, and a $30 registration fee per child.

Example: 4 sessions = $400 deposit + $30 registration fee per child. The deposit is deductible from the tuition.

Due to the heavy volume of applications, please allow two weeks for the processing of applications and response acknowledgment from camp. Please check your email for your invoice and welcome letter. If you would rather have this information mailed to you, please let us know.

After applications are processed, parents will receive a confirmation in the form of an invoice. This will be emailed to you, unless you request it to be mailed. This is the only bill you will receive unless there are extenuating circumstances. Payment is due full is due by May 20th.

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